Hosting a zero waste event

Hosting a zero waste event: Tips and Tricks for a greener gathering

We all love a good event — whether it’s a family dinner, a birthday party, or a work gathering. But let’s be honest: they often come with a lot of waste. Single-use plates, leftover food, plastic decorations... the list goes on.

Wouldn’t it be amazing if your next event was just as fun and kinder to the planet? 🎉

In this post, we’re going to walk you through simple steps to plan, host, and execute a zero waste event that’ll leave your guests talking and help the Earth. Let’s get started!

1. Start with a purpose

First things first: A zero waste event starts with intention. Take a moment to think about what’s important to you. Is it about reducing plastic waste? Avoiding food waste? Or perhaps minimizing your carbon footprint?

Question: What’s your main goal when hosting a sustainable event?

• Plan Ahead: Starting early gives you time to source reusable or eco-friendly alternatives, avoiding last-minute plastic buys.
• Talk to Your Guests: Before the event, let them know about your zero waste goals! Ask them to bring their own containers, cups, or water bottles.
• Venue Selection: If you're renting a space, make sure they have recycling and composting bins and use natural lighting to save energy.

📝 Downloadable Checklist: Want a head-start? Click here to grab your Zero Waste Event Planning Checklist to keep you on track. [Link to checklist]

2. Food & Drink: mindful choices matter

Food is the heart of any gathering — but it doesn’t have to come wrapped in plastic. Here’s how to make your menu more sustainable:

• Skip disposables: Opt for real plates, glasses, and utensils. Don't have enough? Try renting or borrowing.
• Serve in bulk: Instead of individually wrapped items, choose large platters or buffets. Refill drinks in pitchers rather than bottled beverages.
• Portion control: Over-ordering can lead to food waste. Use RSVPs to get an idea of how much to prepare.
• Support local & seasonal: Choose ingredients that are in season and locally sourced to reduce the carbon footprint of your meal.

🍛 Want to make it special? Share your favorite zero waste recipe with us in the comments — or better yet, post a pic of your zero waste dish and tag us on Instagram! We’d love to see your creations. #NoWaste

3. Decorations: stylish & sustainable

Now, let’s talk about your event decor — because we know you love a little flair!

• Nature-inspired decor: Use potted plants, fresh flowers, or herbs that guests can take home and plant later.
• No balloons, No glitter: These are not only wasteful, but they’re harmful to wildlife. Instead, use reusable items like fabric bunting, string lights, or glass jars.
• Repurpose: Get creative with what you already have. Old jars can be transformed into candle holders, and fabric scraps can become tablecloths.

💡 DIY idea: Looking for a fun DIY? Make your own reusable fabric napkins, tawashi sponges, or furoshiki wraps!

4. Waste management: keep it simple

Managing waste at your event is key to its success. Here’s how to make it easy for your guests:

• Set Up clear stations: Make sure your bins are labeled (recycling, compost, trash) and that everyone knows where to place things.
• Assign a waste manager: If it’s a big event, ask someone to keep an eye on the waste stations and help direct guests.
• Make it easy: Post signs near food or drink stations encouraging guests to reduce waste (e.g., "Please refill your cup" or "Use cloth napkins instead of paper towels").

📸 Challenge: Share a picture of your waste stations or a tip you used to reduce waste during your last event. Tag us @nowa.market, and we’ll feature your best tips on our Instagram page!

5. Rethink gifts & party favors

Party favors don’t have to end up as clutter. Offer guests something that’s useful, sustainable, and meaningful:

• Homemade goodies: Why not create small jars of jam, soap, or candles? These can all be made with simple ingredients and a bit of creativity.
• Experience over material gifts: Give the gift of an experience — like a cooking class, hiking trip, or movie night voucher — rather than physical items.
• Eco-friendly favors: Beeswax wraps, reusable straws, or plant seeds are all great alternatives to plastic-filled goodie bags.

6. Business events? We’ve got you covered!

Business events can be just as sustainable! Here’s how to make your next meeting or office gathering greener:

• Offer hybrid options: If people can attend remotely, they’ll save on travel time and transportation emissions.
• Partner with local sustainable vendors: When ordering food, check if your caterer uses eco-friendly packaging and sustainable practices.
• Go digital: Instead of printing agendas or handouts, use digital presentations and share materials through email.

📅 Are you planning a business event soon? Use the hashtag #NowaBiz to share your eco-friendly tips, and we’ll feature you on our Instagram page!

Conclusion: small steps, big impact

Hosting a zero waste event doesn’t require perfection — it’s all about making small, mindful choices that add up. Whether it’s a birthday party, a work gathering, or a community event, your actions can inspire others to think more sustainably.

Your Turn!
Now that you have the tools, it’s time to put them to use! Share your zero waste event tips or photos with us. Let’s keep the conversation going and inspire others to make conscious choices.

🌟 Ready to get started?

Check out our sustainable products to help you host a zero waste event: Nowa Market